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Marketing and Bid coordinator

£28,000 - £30,000

UK / South East



Henry Tye
07966 432 531

Henry is a Practice manager for the Bids team at Bid Recruitment specialising in recruiting Bids and Work Winning professionals into the Property, Real Estate and Consultancy markets. After studying at Ardingly College Henry then pursued his ambitions to become a professional cricketer


Job Description

REF: 16715
Posted: 04 March 2022
Closes: 01 April 2022
Marketing & Bid Coordinator
Hybrid working available.
Paying up to £30,000 p.a.

Marketing & Bid Coordinator Job Description
We are currently looking for a meticulous Marketing & Bid Coordinator with a passion for architecture to join our west region team in Bristol and Oxford. You will be required to work from both locations but based primarily in one office.
The successful candidate will be pro-active and supporting the region in its marketing and business development activities, as well as bids, with workload and time commitments being fairly split between bids and marketing.
This is a fast-paced full-time role which requires the ability to work well under pressure and to tight deadlines so excellent time management is essential. It also requires an excellent all-round understanding of business challenges, processes and marketing opportunities to be able to work on various bids with different requirements.
The role will also encompass some office administration responsibilities, helping to ensure a smooth and efficient operation for the region.
If you are passionate about architecture, self-motivated and have excellent communication skills, this role will allow you to work within a successful architecture practice using your creativity skills.
Your role will include:
• Coordination and production of bids documents, including PQQ/RFP/EoL, ITT, etc utilising strong art working and typesetting skills with Adobe Creative Suite.
• Design layouts for bids and tenders, collating relevant images and graphics for submissions.
• Maintaining the internal database with details of bids, regularly reviewing bid metrics.
• Coordination and production of Bid Interview presentations using either PowerPoint or Adobe suite.
• Updating library of standard PQQ information, including FAQs and Exemplar Bids, staff CVs, project case studies and photographs, filed in accordance with practice standards.
• Liaising with the wider bid team on all aspects of bid submissions, tenders and other marketing materials (this may include travel to other offices).
• Coordinating project photography with the technical staff.
• Managing intranet content for the region, including regular news stories.
• Maintaining and updating the regional content on the practice asset management system.
• Building strong relationships with internal stakeholders to produce proposals and presentation materials.
• Coordination and execution of external events, including but not limited to national conferences, local networking events and our own lecture series
• Coordination with central marketing team on production of content for website and social media
• Regularly monitoring the regional portals and prepare and contribute to the marketing and business development activity reports when necessary.
• Assisting the regional administration team.
Essential requirements for the role:
• Excellent knowledge of Adobe Creative Suite, particularly InDesign and desktop publishing
• Strong time management and organisational skills
• Proven experience in Microsoft Office programmes
• Experience of putting together tender submissions and pre-qualification questionnaires
• Very high standards of accuracy and excellent copy writing, proof reading and attention to detail.
• Excellent written and verbal communication skills with exceptional attention to detail
• Experience in marketing responsibilities, including events and business development
• Experience working in the architectural/construction industry
• Experience of digital dictation systems.