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Bid Team Assistant

£28,000 - £32,000

UK / Greater London

Permanent

TALK TO THE EXPERT
MANAGING THIS POSITION

Henry Tye
07966 432 531

Henry is a Practice manager for the Bids team at Bid Recruitment specialising in recruiting Bids and Work Winning professionals into the Property, Real Estate and Consultancy markets. After studying at Ardingly College Henry then pursued his ambitions to become a professional cricketer

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Job Description

REF: 16678
Posted: 12 February 2022
Closes: 25 March 2022
Team Assistant
Based in London - office based Monday - Friday
Salary paying up to £32,000

Team Assistant based in London to assist two Executive Assistants in the smooth running of their teams which together is approximately 150 people. This candidate will need to be able to adapt between the teams and be proactive in helping with the workload.

Principal Tasks

  • Proactively manage and maintain diaries, making appointments and co-ordinating internal and external client meetings and ensuring all work activities are scheduled effectively, including the identification and resolution of potential challenges and clashes.
  • Arrange overseas and regional travel and hotel arrangements via online agent and where required direct with the hotel or airline.
  • Arrange the booking of meeting rooms, video/conference facilities, refreshments, restaurants, taxis etc. and liaise with internal and external meeting attendees.
  • Responding and dealing with external or internal telephone calls and queries in a professional manner, taking clear and concise messages.
  • Taking a proactive approach to correspondence e.g. dealing with issues or drafting responses before being asked.
  • Maintaining an electronic filing system (and paper where required for certain legal/financial documents) consisting of various project and fee files
  • Liaising with wider team and collating time sheets/expenses/forms/invoices, ensuring these are processed and distributed as required.
  • Organising events such as team meetings, socials, hospitality, business updates.
  • On-boarding new staff and sub-consultants.
  • Proof reading work to ensure consistent accuracy and high standard.
  • Understanding the necessity for confidentiality when dealing with client and staff issues.
  • Working collaboratively with other team assistants and secretaries both on the floor and within the Firm.
  • Assist in the recruitment of new staff members.
  • Working collaboratively with a can do attitude to solve problems and provide an excellent service to internal and external clients.
  • Any other ad hoc duties as and when required, including support to other Team Assistants.
  • Collecting leave sheets and updating the holiday trackers
  • Formatting of reports/letters/presentations etc.

Skills and Experience

  • Minimum of 1-2 years of work experience within an admin role. Some secretarial or PA experience with formal administration / secretarial training highly desirable
  • Advanced in Microsoft Office
  • Excellent attention to detail and accurate typing skills essential
  • Strong numerical skills as well as written and verbal communication skills
  • Complete discretion in the handling of sensitive commercial information
  • Excellent interpersonal skills
  • Highly organised with the ability to prioritise workload with minimal supervision
  • Friendly, polite and helpful manner

Skills and Experience

  • Minimum of 1-2 years of work experience within an admin role. Some secretarial or PA experience with formal administration / secretarial training highly desirable
  • Advanced in Microsoft Office
  • Excellent attention to detail and accurate typing skills essential
  • Strong numerical skills as well as written and verbal communication skills
  • Complete discretion in the handling of sensitive commercial information
  • Excellent interpersonal skills
  • Highly organised with the ability to prioritise workload with minimal supervision
  • Friendly, polite and helpful manner

How to apply

To apply for this role or to find out more information, please send a CV to Henry Tye at Bid Recruitment, Henry.Tye@bidrecruitment.com

If you are seeking a career move but this position is not right for you please browse the other vacancies on our website. We are specialists in Bid Recruitment, Marketing Recruitment and Business Development Recruitment and have a range of posts available. We also welcome speculative applications.