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Bid Coordinator

£30,000 - £40,000

UK / Greater London

Estates & Facilities Management


Job Description

REF: 15334
Posted: 21 February 2020
Closes: 30 March 2020

We are currently recruiting an experienced, dynamic bid coordinator to provide administrative support within a busy architectural practice. This is a great opportunity for someone looking to develop their career in a support focused, fast-paced, dynamic office.

Key Responsibilities

  • Responsible for supporting the overall bid process, timely planning, management and completion of the allocated bid submissions.
  • Maintaining company bid library (Inc. case studies, project profiles, capability statements, CV’s, etc.).
  • Review and update bid templates in line with the Core Five Brand Guidelines;
  • Tracking and responding to current OJEU’s.
  • Supporting the Bid/No Bid process to decide whether to make a submission or not.
  • Have a clear understanding and interpretation of the questions within any pre-qualification questionnaire and tender documents.
  • Preparation of pre-qualification questionnaire response and tender documents.
  • Ensure the quality of the response meets the company standards.
  • Ensure review and completion dates and deadlines are achieved.
  • Proof read, copy edit responses.
  • Contribute to preparation for post tender interviews / presentations.
  • Maintaining company bid tracker relating to submissions and successes.
  • Maintaining summary of all commercial / programme aspects of bids.
  • Completing Construction Line / industry submissions.
  • Identify opportunities to enhance and improve the process, whilst sharing best practice with the team.
  • Working in excel, document formatting and working with InDesign (previous experience desirable).
  • Capture bid feedback and lessons learned.

Additional Responsibilities

  • Typing of correspondence, reports, minutes and presentation documents, ensuring all documentation is referenced and presented in accordance with guidelines.
  • Adhoc reception cover rotation with support team.
  • Assisting with the update and maintenance of our CRM system with client contact information.
  • Social media and website updates using WordPress (training will be provided).
  • Assist all members of the office, if required, with adhoc duties including printing, binding, archiving, etc.
  • Liaising with team secretaries to ensure the smooth running of the business and effective communication throughout.

Person Specification

  • Dynamic and client facing.
  • Excellent communication skills, both written and verbal.
  • Proficient in all Microsoft office packages, including word, excel and PowerPoint.
  • Previous experience of InDesign package (desirable but not essential).
  • An analytical and methodical approach to problems.
  • Be able to act quickly and decisively.
  • Have a good eye for detail and attention to detail.
  • Ability to use your own initiative as well as work effectively as part of a team.
  • Possess a customer focussed approach.
  • Initiative and self-motivation.
  • Excellent organisational and time management skills.
  • The ability to work under pressure to meet deadlines.
  • A high standard of personal presentation.
  • A “can do” attitude.

On offer is a salary up to £35,000 pa, dependent on experience.

Apply for this position below or alternatively for further information please contact Danielle Davies on 0203 962 9900 or email

If you are seeking a career move but this position is not right for you please browse the other vacancies on our website. We are specialists in Bids/Business Development and Marketing Recruitment and have a range of posts available. We also welcome speculative applications.